2023-24 Home and School Association Elections

Open Board & Non-Board Opportunities

Congratulations!

Susie Pierce will become the next HSA President, and Maria Pino will take over as Event & People Coordinator for the Lower School. There are still two open board positions. If you wish to take on either of these positions or have any questions, please contact Susie Pierce. 

Open Board Positions:

Fundraising Chair

This position would help create and manage a plan and schedule for fundraising appeals and opportunities as well as track fundraising information and report on fundraising activity. This position oversees the fundraising working group with the goal of creating and executing new fundraising ideas and plans. Experience in development, marketing, or non-profit would be ideal but not necessary.

Event & People Coordinator, Upper School

This position, along with the Event & People Coordinator for the Lower School, would help execute event plans for events such as the Fall Festival, 5K, 8th Grade Dinner and Show, Ice Skating Party, Talent Show, etc. The Upper School Event & People Coordinator co-manages the events working group, recruits volunteers to help run and staff events, and posts event details on the HSA website. This position focuses on families and events for grades 5 - 8. Strong organizational skills needed.

Terms & Details

All positions are for a two-year term. No elections will be held if one only person is nominated for each position. Positions can be split between two people.

Board Responsibilities

Board members are asked to:

• Check and respond to @hsapennalexander.org email a few times a week
• Attend executive board meetings 1 - 2 times a month
• Attend general HSA board meetings 5 - 8 times a year
• Plan committee meetings and create / update / help execute project plans
• Contribute to shared board calendar, documents, and project plans
• Get clearances

For full details on board responsibilities, refer to Article 18 of the HSA Bylaws.

Volunteer Interest Form

Not ready to commit to a board position, but want to be involved? Below are other areas where you can help! Certain projects - such as starting a school store - won't happen without ample volunteer support and commitment. If you have any questions or wish to take on any of these roles, please contact Susie Pierce. 

Non-Board Opportunities:

Communications

-Social Media: take info from the Pony and post a few times a week on Facebook, Instagram, and / or Twitter

-Graphic Design: create approx. 2-4 flyers a month

-Writer: write approx. 2-6 letters and/or emails a month

-Back-end Website: do a weekly web update, based on the Pony, create needed webpages, and make additional updates as needed to the HSA website; approx. 1 - 2 hours a week

-Field Trips: make payment forms and webpages on the back end; 24 hour turnaround time required, approx. 30 min / field trip

-Communications Manager: put together a weekly HSA email and other communications as needed

-Working Group Members: help with various communications needs

Events

-Working Group Members: contribute on an event-by-event basis

Teacher & Staff Appreciation

-Working Group Members: help during December and end of year gift collection times and during May’s teacher appreciation week, provide additional occasional food and drink spreads; additional teacher appreciation ideas (and execution thereof) are always welcome!

Fundraising

-Gear Manager: price out and buy school gear at the beginning of school year and for the Musical and the 5K

-5K Sponsorship Manager: solicit businesses to become 5K sponsors

-Musical Sponsorship Manager: solicit businesses to become playbill sponsors

-Giving Tuesday Chair: develop and implement a strategy for Giving Tuesday

-School Store Manager: oversee parent volunteers, students, and store schedule; order supplies for sale

-School Store volunteers: sell during occasional hour shifts and help oversee student workers

-Working Group Members: help brainstorm and execute additional fundraising opportunities 

Finance

-Working Group Members: help count money, make deposits, and advise on best financial practices